Swedavia: "We save quite a lot of money"

Event Logic interviewed Swedavia's Chief Procurement Officer Kenneth Österman. The conversation revolved around invoices, smooth communication, and financial savings. But before we look at the results Swedavia attributes to the collaboration with Event Logic, let's look back. Why was the collaboration established in the first place?

Swedavia's challenge

"First and foremost, it was about the fact that we had a number of challenges we wanted to solve. One of these was that it is important for us to book with the venues we have agreements with, both to get our contract prices and for the sake of contract compliance. We also wanted to get better control over invoices so that we paid the correct amount after conferences and meetings. Additionally, administrative tasks, such as sending out information to all participants regarding dietary needs, allergies, and other preferences, took a great deal of time," describes Kenneth Österman.

Why the choice fell on Event Logic

In the initial contacts between Swedavia and Event Logic, great expectations were raised for Kenneth and his colleagues in Swedavia's procurement department. The platform appeared to be able to solve the challenges that Swedavia had identified. When it was also established that the platform was available to Swedavia — completely free of charge — Kenneth Österman saw no reason not to give it a try.

"Exactly, the barriers to getting started were very low. Partly because it was so easy to get started, but perhaps above all because it was not associated with any costs."

The results of the collaboration with Event Logic

Four years have passed since Swedavia decided to collaborate with Event Logic. And the fact that the collaboration continues to this day may perhaps be an indication that Event Logic has fulfilled the expectations that were raised at the beginning of the partnership.

"Yes, I definitely think so. Initially it was a bit challenging to anchor the benefits internally and get all colleagues to use the platform. But after a short while, the simplicity tipped in Event Logic's favor. Now we are really satisfied, the whole team," says Kenneth Österman, elaborating on the advantages Swedavia associates with using Event Logic.

"The most significant advantage is that we save quite a lot of money. Among other things because the invoices we pay after a conference are easy to overview and review — it simply comes out right. Beyond that, the ability to add our contract suppliers to the platform means we ensure that they are the ones we use. Which in turn means that we get the prices we have negotiated, and avoid paying more than necessary. Finally, the platform's smooth communication capabilities mean that conference bookings and all administration around them require significantly less working time, which of course is also a financial saving," concludes Kenneth Österman.

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