Saved 130,000 SEK on Conference Costs - How Much Can You Save with Event Logic?

Recently, one of our Event Logic users requested a quote for a two-day conference for 70 people at a predetermined hotel in Stockholm. "Why only one quote?" we asked, encouraging the user to get several price proposals from other comparable venues. The user logged back in and requested quotes from three additional hotels in the same category with just a few clicks. When the suppliers had responded, the Event Logic platform summarized the quote data for easy comparison and, unsurprisingly, the first and predetermined hotel was a full 130,000 SEK more expensive than one of the other options. Which hotel would you have chosen to book?

It is no secret that event planners face many challenges that make the work difficult, time-consuming, and not least, EXPENSIVE. Stories like the one above are far from unusual and do not surprise us. Procuring, finding the right supplier at the right price, and comparing different offers is perhaps the biggest challenge event planners face. Time often slips away, and combined with the costs, it is rare that cost-conscious choices are made.

More Efficient Working Methods and Greater Security

We started developing Event Logic with the event planner's challenges in mind and discovered along the way several opportunities to work more efficiently and cost-effectively. Requesting more than one quote can make incredible differences in price, but another challenge is maintaining control over the budget and total spending.

We know there is a large hidden figure when it comes to control over companies' and organizations' annual budgets for events, meetings, and conferences. Often, after the event has taken place, many invoices from the various suppliers used arrive, and there is not enough time to review them. A full 30% of these invoices are incorrect, usually with the total amount being higher than agreed. We grew tired of this problem and consolidated all bookings and invoicing work into the Event Logic platform.

When you book through Event Logic, all bookings are therefore gathered in one place and your costs are summarized in a convenient report that can easily be reviewed. This means you get a clear picture of what costs what, and you pay a fair price for the suppliers and services you have used. Today, we can proudly share success stories like the one we opened with, where thousands of SEK have been saved thanks to more efficient planning work.

More Than a Procurement Tool

It is not only that you can easily compare and negotiate prices in Event Logic. Once you have decided to make a booking, you can easily manage all conceivable aspects of your planning directly on our platform, such as communication with colleagues and participant management including invitations and registrations. We have simply gathered all the tools that we ourselves missed in our own planning.

With Event Logic, you can find suppliers that best fit your budget and needs, make cost-conscious choices, and create a complete picture of what you are paying for. You save time, money, and patience, allowing you to focus on what matters most -- your event!

If you have not yet created an account, do so in just a few seconds here! Event Logic is completely free for you as a booker, and we are confident that you will work more efficiently with greater control over your costs.