New Call-Off Process When Umea Municipality Chose Event Logic
Event Logic
It was at the end of 2021 that Martin Deverud, a procurement officer at Umea Municipality, first heard about Event Logic. Together with a couple of colleagues, he began exploring the platform, as it sounded interesting as a cost-saving measure to streamline the administration of all types of meetings, events and conferences. Since Event Logic's tool is free and includes complimentary training for users, the barrier to getting started was low. Shortly after the training, the first bookings were made, and Umea Municipality is already seeing significant savings since the tool was implemented.
-- We have been using Event Logic since the beginning of the year and it has truly met our expectations. We have received great support from Event Logic throughout the implementation process. Our users are very pleased that it is so simple and they have full control over all their conferences and meetings gathered in one place. For me as a procurement officer, I have full control over all meetings and conferences being held, says Martin Deverud, procurement officer at Umea Municipality.
New Call-Off Process in Connection with the Implementation
In connection with the implementation of Event Logic, Umea Municipality also introduced a new call-off process for meetings, events and conferences. An additional advantage of Event Logic, says Martin Deverud, is that Event Logic ensures that all bookings follow the new call-off process.
-- The procurement document also states that our users must always use Event Logic, continues Martin Deverud.
With the implementation of Event Logic, it also promotes Umea Municipality's compliance with the Digitalisation Commission's initiatives directed at municipalities.
Successful Implementation and Several Benefits for the Municipality's Suppliers
The implementation of Event Logic began with free training for users. Today, Umea Municipality works fully with Event Logic and over 50 users have booked one or more meetings -- and significant cost savings have been achieved. All information regarding Umea Municipality's meetings, events and conferences can be found in Event Logic's platform, which creates a complete and easily accessible overview of all bookings -- with clear statistics and cost control.
Several benefits also follow for the municipality's suppliers -- such as clear booking requests, smooth participant management handled in accordance with GDPR, and a great way to market themselves. This means that the implementation of Event Logic has promoted more efficient flows throughout the entire supply chain across Umea Municipality.
About Event Logic
Event Logic offers a free and complete tool for planning, booking and administering all types of meetings, events and conferences. With a marketplace of over 6,000 suppliers, event and meeting planners can gather everything in one place and find suppliers for all types of meetings and events, compare quotes, share finished concepts with colleagues and decision-makers, and procure venues directly in the tool. The tool also includes popular features such as sending invitations, managing changes, handling participant communication, and following up and reporting on events or conferences. Event Logic provides full statistics on everything booked -- for 100% cost control and clear follow-up.
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